Event Checklist

We’ve put this list together to use as a prompt when you are organising an event.

Locate a suitable venue
Discuss the tents and other services you require from Over The Moon.
Produce a layout plan for the site.
Is the site level and well drained?
Is the site clear of underground and/or overhead obstructions?
Does the site have suitable access for large vehicles/fire tenders?
Are there sufficient parking facilities for guests and staff?
Is a suitable power supply available?
Is a water supply available for a) caterers? & b) toilet facilities?
Is there a facility for waste, water and refuse disposal?
Are there suitable facilities for disabled guests?
Inform local authorities i.e. Health & Safety/Fire Officer if necessary.
Obtain necessary licences
Are there any restrictions to working hours?
Order tents and services
Event insurance
Choose a caterer
List essential local services
Arrange power supply/generator
Arrange lighting-internal/external
Organise temporary toilet facilities
Arrange litter bins
Arrange security of the site
Crowd control marshals
Provide fire-fighting equipment
Emergency Procedures and Evacuations
Arrange first aid
Have I complied with statutory regulations on Health & Safety and Fire Authority?
Organise cleaners pre-event/during event
Arrange car park attendants
Organise Site Office
Provide on site communications
Provide public address system
Organise site signage
Arrange site telephone
Send out invitations
Provide location map for guests
Make a table plan
Organise flowers
Choose host/hostesses
Choose MC/Toastmaster
Choose entertainment
Site reinstatement and cleaning of site
Return all small hired items such as communications systems
Make last check on site
Keep accurate records and notes for future reference