Event Checklist

We’ve put this list together to use as a prompt when you are organising an event.

o Locate a suitable venue
o Discuss the tents and other services you require from Over The Moon.
o Produce a layout plan for the site.
o Is the site level and well drained?
o Is the site clear of underground and/or overhead obstructions?
o Does the site have suitable access for large vehicles/fire tenders?
o Are there sufficient parking facilities for guests and staff?
o Is a suitable power supply available?
o Is a water supply available for
a) caterers?
b) toilet facilities?
o Is there a facility for waste, water and refuse disposal?
o Are there suitable facilities for disabled guests?
o Inform local authorities i.e. Health & Safety/Fire Officer if necessary.
o Obtain necessary licences
o Are there any restrictions to working hours?
o Order tents and services
o Event insurance
o Choose a caterer
o List essential local services
o Arrange power supply/generator
o Arrange lighting-internal/external
o Organise temporary toilet facilities
o Arrange litter bins
o Arrange security of the site
o Crowd control marshals
o Provide fire-fighting equipment
o Emergency Procedures and Evacuations
o Arrange first aid
o Have I complied with statutory regulations on Health & Safety and Fire Authority?
o Organise cleaners pre-event/during event
o Arrange car park attendants
o Organise Site Office
o Provide on site communications
o Provide public address system
o Organise site signage
o Arrange site telephone
o Send out invitations
o Provide location map for guests
o Make a table plan
o Organise flowers
o Choose host/hostesses
o Choose MC/Toastmaster
o Choose entertainment
o Site reinstatement and cleaning of site
o Return all small hired items such as communications systems
o Make last check on site
o Keep accurate records and notes for future reference

Over The Moon Tents is dedicated to hiring out unique tents and giving clients a joyful event.

OverTheMoon blog Feed (RSS)
Powered by WordPress and designed by MJDesign